Post Manual Payment to (Resident) Ledger

Objective

You want to manually post a payment to a ledger.

Procedure

Option 1: Directly to ledger; ideal for a single item

1. Go to the Navigation Menu () > Residents
2. Locate the household and click View next to their name.
3. Go to the Ledger tab
4. Select the Subjournal where you are to post the payment
5. Click Enter payment
6. Verify or enter the Date
7. Click the Magnifying glass next to Code to locate the code
8. Enter the Amount
9. Select the Subjournal using the dropdown menu
10. Enter the Document number
11. Update the Description if necessary
12. Click Process Payment

 

 

Option 2: Build a list for payment postings; ideal for multiple items
To post payments using Quick Payment Posting (QPP):

1. Go to Navigation Menu () > Administration > Leasing and Rents - Frequent Accounting > Quick Payment Posting
2. Enter the Transaction Code to use. Type in or Click on magnifying glass to Select the desired payment code.
3. If used, select the Subjournal

Note: If you will be entering multiple payments with the same transaction code and/or subjournal, Deselect the boxes beside these settings that say "Reset to". This will retain your settings for each payment entered, unless changed.

4. Enter the payment information:

Note: You can click Find to Select the tenant name and auto fill the Building, Unit number, Name, Status, and Description.

• Building
• Unit (Make sure you enter the correct apt number; payment movements can only be performed by your RM or Business Support)
• Name/Status
• Doc #
• Amount
• Description

5. Click Enter to add it to the Payments to Post list
6. If needed, repeat 2 - 5 to enter additional payments
7. Click Print List to print a report of Payments to Post
8. When ready, click Post > Post
9. When ready, you will want to Closing the Bank Deposit.